Proforma invoice

The pro forma invoice is an essential document in international trade, often used to provide an estimate of costs before the shipment of goods. Unlike a commercial invoice, it has no accounting or legal value, but it plays a crucial role in customs and logistics processes.

Usage and Importance

The pro forma invoice primarily serves to inform the buyer of the transaction details, such as the price, weight, dimensions, and delivery conditions of the goods. It is often required by customs to assess the duties and taxes to be applied. Additionally, it can be used to obtain letters of credit or import licenses.

Typical Content

A pro forma invoice should include:

• Name and address of the seller and the buyer
• Detailed description of the goods
• Quantity and unit price
• Delivery terms (Incoterms)
• Date of issue
• Validity of the offer

Practical Tips

1. Accuracy: Ensure all information is accurate and up-to-date to avoid customs delays.
2. Clarity: Use clear and precise language to describe the goods and sales conditions.
3. Compliance: Check the specific requirements of the destination countries to avoid complications.

In summary, although the pro forma invoice is not a legal document, it is indispensable for facilitating international transactions and ensuring good communication between the parties involved. For more information on customs documents, check our complete glossary.